Purpose-built for diplomatic, governmental, and high-protocol events. EventFlow manages the complete guest lifecycle — from contact ingestion to personalised invitations, RSVP collection, and cryptographically secured gate access control — in a single, sovereign platform.
Diplomatic and government events require a level of guest list integrity, traceability, and access control that off-the-shelf tools simply weren't built for.
Shared or photographed invitations allow unauthorised persons to present valid-looking credentials at the gate. Traditional PDF or paper invitations have no mechanism to detect or prevent this.
Manual guest list checks — printed sheets, open spreadsheets — can be manipulated at the door. There is no audit trail, no real-time visibility, and no duplicate detection in the moment.
Designing invitations, generating QR codes, distributing links, tracking RSVPs, and briefing gate staff are all handled separately — with significant manual effort repeated for every event.
Contact lists, RSVP responses, attendance data, and post-event reporting live across personal inboxes and spreadsheets — with no persistent, queryable, auditable record.
Five integrated stages, zero manual hand-offs between systems.
Import from Excel or CSV. Automatic duplicate detection, phone normalisation to E.164, Arabic name fields preserved natively.
Canvas designer with drag-and-drop layout, 14 curated fonts including full Arabic support, and reusable templates across events.
Every guest receives a unique tokenised link. Confirmation or decline is recorded in real time on the management dashboard.
Personalised invite PDFs, QR sheets, and bilingual double-sided prints generated server-side at full print resolution.
Tablet-optimised scanner. Single-use QR tokens. VIP flagging. Live headcount. Manual fallback for damaged codes.
Every feature was designed around the operational realities of formal diplomatic events — not retrofitted from a generic event tool.
Double-sided English front / Arabic back, server-rendered at full print resolution. Every guest receives a personally named, uniquely coded invitation.
Each guest's QR code is cryptographically unique and burns on first valid scan. Copied or photographed invitations are rejected automatically.
Tablet-optimised for gate staff. Live headcount, VIP gold highlighting, duplicate-scan history, and manual invite-number fallback for damaged codes.
Organise your contact database into named groups. Add an entire group to an event in bulk. Groups persist across events and are reusable.
Export any event as a portable archive. Import to another EventFlow instance — read-only reference or live transfer with optional token reissue.
Every consequential action is recorded with actor, timestamp, and context. Exportable RSVP and gate access reports per event.
EventFlow is built with security as a core design principle, and can be deployed to match any infrastructure posture — including fully isolated, air-gapped networks.
EventFlow can be deployed entirely offline on isolated internal infrastructure — no internet dependency, no cloud services, no external routing. The platform runs on a local server or VM within the client's own network. Gate scanners operate over local Wi-Fi only. All data stays behind the client's physical perimeter. Suitable for environments with strict data sovereignty mandates, physical security requirements, or communications blackout conditions. Available as a scoped deployment option at additional cost.
Admin, Manager, and Scanner roles. Each user is restricted to exactly what their role requires — nothing more.
No plaintext credentials stored anywhere in the system. Adaptive cost factor resists brute force.
Nginx terminates TLS. Let's Encrypt auto-provisioned. HTTP permanently redirected. Secure cookie flag enforced.
UFW restricts to SSH, HTTP, HTTPS only. Application server is never directly exposed to the internet.
Database can be run entirely on client infrastructure for complete data sovereignty. No third-party storage required.
Every consequential action is recorded with actor, timestamp, and context — legible even after record deletions.
Hosted and maintained by Alrashied Tech Solutions. Fastest deployment, lowest admin overhead for the client.
Client procures and owns the VPS. Full data sovereignty with cloud connectivity. Installed and configured by Alrashied.
Runs on client's internal hardware or VM. No internet required. Full physical control of all infrastructure and data.
Zero external connectivity. Operates on isolated LAN only. Suitable for the most sensitive and restricted environments.
Three engagement structures designed around different procurement pathways and risk profiles. All options include the complete EventFlow platform.
EventFlow is built entirely on open-source components. No runtime licence fees, no per-seat charges, no dependency on a single cloud vendor. A bespoke build of equivalent functionality from scratch would typically cost €50,000–150,000. This engagement covers configuration, deployment, and handover — not software development.
EventFlow is production-ready, actively deployed, and validated in live diplomatic event environments. A full demonstration can be arranged on short notice.